E L S U A ~ A KM Blog Thinking Outside The Inbox by Luis Suarez

The Social Revolution – Remember Us

We live in rather interesting, intriguing, complex, uncertain and wonderful times. We surely do. We live in times of extreme negatives juxtaposing themselves with extreme positives. We live in times where the Social Web has become that amplifier of (global / local) events, of our passions, of our emotions, of an unnerving polarisation of opinions and beliefs, where tolerance, compassion, empathy and caring, some times, all shine for their absence. Just like in the real world. Where did we leave all of those characteristics behind in our human nature? Have we forgotten what makes us all, human beings, unique in this world, where we have been given an exclusive, uncompromising, cherished opportunity to enjoy and celebrate it accordingly? Where have we left behind our innate social nature? Is there any hope left? Please do tell me there is. Please. Do.

In times where the world seems to keep rejoicing on narrating rather painful and excruciatingly demoralising extreme negatives, I just can’t help but for the rebellious and hippie 2.0 side of me to come out and fight back in search of extreme positives. I guess there is a reality out there that we may not be able to escape, tame nor mitigate, even, in terms of the amount of pain and suffering one might get exposed to, or suffer themselves, but the thing is that I am starting to feel it’s everyone’s responsibility to fight back. There is hope. There needs to be hope. Otherwise, what’s the alternative?

I do apologise to those folks who may be reading this blog post today, as I am fully aware it may well not be the article they were expecting. I know this is the kind of philosophical reflection that’s very rare to see in this blog, but I just couldn’t help fighting back. Please bear with me. I need to get it out of my system. Then things will be back to normal, the new post-normal. Like I said, having seen the unnerving (That word again!) increase of extreme negatives we all keep getting exposed to in our daily lives, I want to strongly believe there is a different way. A much different way. A better way. For all of us. 

And there is, apparently. Phew! I am really glad there is. I surely needed this extreme positive to compensate. I guess serendipity just decided to do its own magic once again, right when one needs it the most. Earlier on this week, and coming through my Google Plus stream, I bumped into this absolutely delightful, energising, refreshing, inspiring, jaw-dropping, thought-provoking YouTube video clip, that I am sure that once you all watch it through in its entirety it will restore your own faith in humanity. It surely did for me. If anything, because of that strong sense of hope permeating throughout the entire clip of the true potential we can achieve with that amplifier effect that is the Social Web.

In an age of polarisation, balance is key. It will always be. And although I certainly realise that video contains lots of kool-aid about us, human beings, it’s also undeniable that we are more than capable. Yes, indeed, we are capable of the most horrifying things, BUT, at the same time, we are more than capable of the most wonderful things. And that’s the reason I wanted to share this blog entry across to perhaps use it as a gentle reminder for us all about what we are here for. Remember? We live in rather interesting times. For real. We should just seek each and every single opportunity we may have to make a difference, to have an impact, to share, not through those negative experiences, since they are always the easy way out, but focus more on the positive ones. The ones that allow us to understand the negative being turned into a positive.

Those experiences that the Social Web has helped us treasure over the course of time with that amplifier effect of what we could all achieve if we just put our mind and intent into it. That’s just what the Digital / Social (R)evolution is all about. And, if not, judge for yourselves. Hit Play, sit back, pump up the volume, watch AND enjoy what we are capable of. Today:

See? There is hope. We, too, can do better. Much better. All of us. No exceptions. I guess we just need to be reminded every now and then that right when an extreme negative happens there is another extreme positive in the making just right around the corner. And perhaps that is the intent of this reflection in this post, that, whether we like it or not those negatives may always be with us all, as part of our daily lives, but I guess it’s also going to be up to us to decide how we are going to amplify them, or not, by making a much smarter, sharable, responsible and thoughtful use of the digital tools at our disposal.

Welcome to the Social (R)evolution!

Happy birthday, mum! [I love you very much!]

The Future of Work by 2020

Fascinating topic, don’t you think? And here we are, still in 2013, and already thinking about what the workplace of the future would be like by 2020. Well, one thing for sure is that it won’t be anything like we have today or what we may have had over the course of the last 50 years. Even more, I am suspecting that over the course of time, if not happening already today, we are going to make a very healthy split between work and jobs. Because, you know, they are not the same, no matter what people keep telling you. They have never been the same. And, certainly, with the emergence of digital tools that split is even more natural and in full accordance with a new reality: work is you, you are the work.

So what is the future of You? What is the future of work then? It seems that lately there have been lots and lots of interesting and rather relevant insights shared across, i.e. blog posts, articles, mainstream news, insightful whitepapers and whatever else, shared across by folks who have embarked themselves into redefining how we should be looking at work from here onwards over the course of time and also from the perspective of how we are rethinking the role of jobs, even to the point of perhaps venturing whether it’s worth while quitting yours and move on to the next big adventure (Highly recommended and superb read by Irvin Wladawsky-Berger, by the way). Uncertainty will be there. Uncertainty is always there. But that’s perhaps a good thing, because it’s essentially what helps us progress further into the unknown while we keep rethinking what we will all want to be doing as work.

Long gone are the times where we were aiming for long term careers and their big aspirations, for loyalty to a specific business or company, for a long-term opportunity to have an impact over the course of decades. Long gone are the times where knowledge workers were aiming at fitting in within a working environment for which they were perhaps not ready for it, while carrying on their work, with very little motivation, waiting for the payslip at the end of the month. Hummm, well, maybe this one is not gone just yet. But perhaps it is a clear indication already as to why certain jobs need to be questioned and redefined in the context of whether they are still purposeful or meaningful altogether. After all, and this is what I keep telling people all around, we only have got one single life, so it is probably a fair game we all try to make the most out of it, don’t you think? 

Lou Adler has also got a rather thought-provoking article on a similar topic under the suggesting heading of “There Are Only Four Jobs in the Whole World – Are You in the Right One?” where he proposes how those four jobs are the following ones: Producers, Improvers, Builders and Thinkers. Go ahead and read it through, as it will certainly be rather helpful in understanding what your current job may well be about and it will confirm whether you might be on the right one, or not. Interestingly enough, while I read it myself, I just couldn’t help thinking how in today’s more complex than ever working environment each and everyone of us may eventually be doing the four jobs at the same time depending on the context of the task at hand, which is essentially what keeps driving us all into achieving our goals: that purpose and meaning I mentioned above, along with the right context in such a hyperconnected, networked (business) world. 

And to that effect, while I keep reflecting myself on the future of work, I thought I would point you to a recent article that my good friend Jemima Gibbons worked on over at “What will “work” look like in 2020?” where she gathered a good bunch of folks sharing their insights on how they see themselves the workplace of the future. Some pretty interesting insights with key concepts like Intrapreneurship and its impact behind the corporate firewall (By William Higham); or the redefinition of work from a physical space / office into a state of mind where work life integration play a rather key, paramount role (By Karen Mattison) towards sustainable growth; or how the convergence of cloud, mobile and social (Along with the “Internet of Things”) will inspire more contractual / freelance work helping organisations become more liquid, hybrid while knowledge workers become freer and more autonomous around their work, owning it and co-sharing that responsibility (By David Terrar); or how knowledge workers will no longer be talking about adoption of new technologies, but more a key concept that I have become rather fond of myself over time and which I find also rather descriptive in terms of where I feel the key is of how we redefine work, that is, how do we adapt to this new digital work environment to make the best out of it, as in how well do we adapt to change (By Helen Keegan).

Like I said, lots of great, relevant insights and plenty of key pointers that surely highlight where we may be heading to over the course of time. Jemima asked me as well whether I would be able to contribute with my ¢2 and, of course, I couldn’t reject such generous offer so I added a short paragraph that explains what’s been in my mind for a while in terms of what I sense the future of work would be like in the not so distant future … So I thought I would go ahead and finish off this article by taking the liberty of quoting it across: 

“In the future, work will be more distributed and remote – technology means that people will be able to work from wherever they want to. Work processes will be driven by interactions from workers through networks and communities rather than traditional company hierarchies. Large enterprises will no longer need to exist, because of the nature of the hyper-connected and networked workforce. Trust between workers will be more essential than ever – and critical for success. People will find new meaning and purpose through building strong personal business relationships: the key objective for everyone will be sustainable growth.“

So what will “work” look like in 2020 for you? Care to venture and share a comment or two on what it may well be like? Perhaps in a few years we can come back to this blog post and see how accurate our perceptions were after all. Or not. Something tells me the journey is going to be just as fascinating, inspiring and refreshing as the final destination, if not more altogether! Why? Well, because for the first time in decades it will be us, knowledge (Web) workers, the ones who can choose what we would want it it to be.

And that’s a good thing. After all, work is us, we are the work.

How Social Networking Can Improve Work Meetings

I am not too sure whether meetings lower our IQ or whether they make us all more stupid, as my good friend Stowe Boyd reflected on a recent blog post, but I can certainly confirm they do take a toll on your own productivity. Specially, when those meetings are not set up by you, but by everyone else, and therefore making you lose the control, once again, in terms of one of the most precious things all of us, knowledge workers, have that we don’t seem to treasure well enough: Time. Attention management, indeed, is the new currency and it looks like meetings want to keep having that special place in our day to day workload in terms of grabbing most of it: our attention, that is. But perhaps enough is enough. Just like 5 years ago I started challenging the status quo of corporate email with the “A World Without eMail” movement, I think this week it’s a good time to start its follow-up: Life Without Meetings. 

I still haven’t settled up on picking up the hashtag I will be using from here onwards to identify the movement (More than happy to read suggestions in the comments, please!), but I am certainly more than willing to getting started with this new initiative, in terms of wanting to improve my own productivity by what appears to be, right now, my biggest time sink while at work: meetings, specially remote meetings. And here is the funny thing. You may be thinking that one of the disadvantages of having moved into this new job as Lead Social Business Enabler at IBM is that I basically spend far too much time meeting up with my new team. Well, that’s not really accurate. 

I do meet up with my team, don’t take me wrong, and I enjoy those meetings since they only happen a couple of times here and there per week. In fact, if I were to count the hours I spend on those team meetings it would be probably about 5 to 7 hours per week, which doesn’t sound too bad if I consider the 40 hours of work. Indeed, the issue is not the meetings I have with my immediate team colleagues, but the meetings provoked by everyone else. Specially, from other teams, in other organisations and business units, in other projects with their own agenda, never minding your own. And in this case that is when I do have an issue, because, amongst several other things, they are inconsiderate enough to not be aware of your own work, your own agenda, time, availability and willingness to participate in their projects. 

My good friend Euan Semple pretty much nailed it on what the main issue is in a recent tweet that he shared across: 

I never use those meeting invite thingies because having a diary full of things that other people are in control of fills me with horror!

— Euan Semple (@euan) April 18, 2013

If you notice, there are plenty of similarities with some of the various different issues that I have highlighted over the last few years in terms of how we keep abusing email through our bad habits and behaviours in a successful effort to try to kill each other’s productivity. Well, apparently, the same thing happens with meetings. Or, perhaps not. 

When I was in my previous project I used to average about 10 to 15 hours of meetings per week. Nowadays I am doing between 25 to 30 hours of meetings. About 5 to 7 hours of those are dedicated to team meetings and the rest are remote ones solicited by other teams that want to abuse and take advantage of my reduced attention management span to sneak in. And over the last couple of weeks I am starting to think that the main reason why knowledge workers seem to have an obsession with hosting meetings (Specially, back to back, or what I have learned to call very descriptively as meetings galore) is not that necessarily down to work, but perhaps to a couple of other reasons: 

• If you are in the office, meetings are usually put together because you want to see people face to face and play the corresponding political, empowerment and bullying games that you have been taught about really well over the course of time. 
• If you are working remotely, like from your home office, or at a customer site, or while travelling, the main reason why people host those remote meetings is because (I know I am going to be very blunt and rather bold on this one, so bear with me) people feel lonely at work, isolated, disengaged with what happens “at the office”, distrusted, disempowered because they are just not there and therefore they provoke those meetings so they can have a good chance at disrupting that and show that they, too, count!

Of course, they do. We all do. But there are different ways of showing and demonstrating that. And perhaps meetings are not the best option anymore. We, human beings, have been stuck in meetings for thousands of years I would think and if you come to consider the huge amount of time we have wasted over the course of time for those meetings, think now about the possibilities and the potential of what we would have done with all of that extra time. 

There have been several attempts to try and fix the way we host and conduct meetings in an effort to make them effective. I am sure you, too, may have got your own hints and tips on how to make them work, and I would love to read some more about it in the comments, so feel free to share your best tips. Lately, I am playing myself with a couple of options: creating buffers, participate in meetings no longer than 30 minutes and be ruthless in terms of how many meetings I can participate in during the course of a working day. In my case I set that threshold in 4 hours of meetings per day. Maximum (with the odd exception here and there, of course). 

But, apparently, that doesn’t seem to work very well, because I still spend between 25 to 30 hours of meetings per week. Last week, for instance, 26.75 hours were just spent on conference calls participating and hosting meetings. Not good enough, I am afraid. And not good enough not because the meetings may have been rather helpful and useful overall, which they were, but more from the perspective that vast majority of them did *not* need to take place, since we could carry out the work offline and rather effectively. 

And this is where I am going to jump in and kick off that movement of “Life Without Meetings“. Because all along I have felt that the vast majority of meetings wouldn’t need to take place if knowledge workers would make a much more effective use of social networking tools for business. You know, All Hands Meetings, Cadence Calls, Weekly Team Meetings, Status Project Reports, Monthly Calls and what not can eventually be conducted and rather effectively through various different social technologies. 

Never mind as well how by shifting gears and moving the interactions of those meetings into social networking tools we would have the opportunity to get rid of the two main reasons I mentioned above as to why we are so obsessed with hosting meetings at the moment. You see? We don’t need so show up at meetings to play those political, empowerment and bullying games. We have got work to do. By relying (heavily) on social software tools, if anything, we would never have that strong feeling of being isolated, or ignored, or neglected, as remote employees. Quite the opposite. If there is anything that social networking shines and thrives at is helping us all stay connected, regardless of where we may well be in the world.

And that’s the main reason why I am now ready to kick off this particular initiative where over the course of time I have decided to strive for that goal of seeing the number of meetings I participate in go down to those levels of 10 to 15 hours per week. If I can hit 10 or less, even better. But we have got to get started somewhere, don’t you think? And that’s why from here onwards, and every now and then, depending on the frequency, I will be blogging about different techniques knowledge workers can put in practice to reduce the amount of time they spend in meetings, so that they can carry on with their work. And perhaps I’ll kick things off with a bold statement in terms of sharing with everyone what meetings, to me, should be all about, whether face to face or remote ones: decision making. Anything else, it’s just a waste of time, resources and precious talent that could be working on something much more interesting, relevant, purposeful and meaningful altogether. 

So, there! I said it. If you come to think about it, we have spent already a huge amount of time on theorising how we could improve the way we host, both online remote meetings and face to face ones. Everyone seems to have an opinion, or an infographic, as to how to make them better. And that’s just a wonderful thing. I guess what we would need to do next, eventually, is acknowledge that it’s a good time now for action to start re-thinking how we would want to keep hosting and conducting meetings in an effective manner, instead of thinking they are one of most poignant productivity drains within the corporate world. We already know that. Let’s move on. It’s time to roll up our sleeves, get down to work and change the way we get work done through meetings by realising that work does *not* happen when we meet. So how much time do we want to keep wasting away drifting our attention to them instead of figuring out perhaps different ways, methods, techniques of how social / open business tools can help us re-gain our productivity back. 

In the recent past, we have already done it for email, so there is no reason, perhaps not even an excuse anymore, why we couldn’t do the same thing for meetings and shape them up the way we would want them to by asking perhaps the first initial key question: What’s the purpose of the meeting? How are you planning on achieving that purpose, and, most importantly, can social technologies help achieve the same goals? Because if they do, there is no need to conduct that meeting any longer. We would then have to redefine again the true meaning of meetings, because the current one is already obsolete, and utterly broken, to match today’s complex collaborative and open knowledge sharing working environment. So, we better get our hands dirty and get down to business. It’s time for us all, knowledge workers, to take back responsibility, buckle up and own them again, as Seth Godin brilliantly quoted not long ago: 

“Somewhere along the way, meetings changed into events where we wait for someone to take responsibility (while everyone else dives for cover).

How would you do it differently if the building were burning down? Because it is.”

That’s it!

Finally, an Open Business without meetings.

I am game! … And you?