E L S U A ~ A KM Blog Thinking Outside The Inbox by Luis Suarez

From the blog

My Top 5 iOS Apps of the Week – Week #5

Gran Canaria - Playa del Inglés Beach


Once again, it’s that time of the week where we dive into the My Top 5 iOS Apps of the Week series and recommend further along the next round of apps I think would be worth while exploring some more for iOS devices. This blog entry is going to be one about discovery, because two of the recommended apps I will be sharing across will be about two new ones I discovered myself earlier on this week and that they got me hooked up from day one since I started using them. So that should be interesting and perhaps worth while checking out for you folks as well, who knows… At the same time I have been thinking it is probably a good idea to include some keywords about where those apps would fit in, so that you would have an opportunity to figure out, earlier on in the post, what you may be able to expect. So in this week’s Top 5 iOS Apps we have got task management, process automation, podcasting and photography. 

Thus, without much further ado here are My Top 5 iOS Apps of the Week – Week #5

  • Trello: There are a number of different task management apps I have been using over the course of the years. Some of them come and go. And others stick around for a while, even in between upgrading devices, and while I realise I will be talking about my favourite ones over the course of time, the one I’m currently using and enjoying quite a bit is Trello. There are a lot of things to like about this particular app to manage yours tasks, but the ones I enjoy the most are the reaffirmation that completing and managing tasks can well be a visually appealing activity to the point where it will hook you up from day one and you won’t be able to escape it that easily.

    It integrates fully with a whole bunch of third party apps as well, which is a really nice capability to have, but the one that makes it even worth while on its own is the integration with Slack. It’s just gorgeous and worth while trying in case you may not have just yet. And, finally, the other one thing I really like about it is how flexible it is to the point where you can hack it to achieve almost everything you would want to with it, even to the point of organising your entire life! So when using Trello the only limit I can think of is just your imagination and how you put it to work getting the creative you out of the box. In terms of flexibility very very few apps are just as good as Trello is. 

  • Workflow: Now, I should state at this point in time that I am not very much in favour of automation per se, but you know there are times when you have got a number of different repetitive tasks or processes you need to take care of while in your iOS devices and knowing there is a superb option out there that could help out tremendously in this regard is a huge bonus. Well, that app is Workflow.

    As I keep relying more and more on working mobile either with my iPhone or iPad Pro, I have developed the habit of using Workflow every time I repeat an action or a process three times, at least. That would confirm it is regular enough for me to want to automate it and save myself some time so I could do some other things. If you would want to know how the app works and how you, too, could build up those automated workflows, take a look into this short YouTube tutorial that explains how you can get things started and from there onwards let the play begin!

  • Overcast: You know, there are tons of people who keep saying that podcasting is back, and with a vengeance, and I, actually, think they may well be right, because this year alone I’m listening to more podcasting shows than in any other previous years. I listen to them when I exercise first thing in the morning, during work breaks, or at the end of the evening when things start to quiet down a fair bit. And I am loving it, more than anything else because of the app I’m currently using that has got me totally hooked up. It’s Overcast.

    It’s got a beautiful design, the ability to sync podcasts in between devices and a really nice user interface that makes it extremely friendly to use. Too easy, perhaps, even. Oh, and I can listen to podcasting episodes streaming them out, or downloading them ahead of time before I go offline for an extended period of time, like when on a plane, which makes the perfect combination, if you ask me. Yes, I realise most podcasting applications on the desktop do all of this already and, maybe, plenty more, but, like I said, I’m mostly on iOS devices nowadays, so having Overcast as my podcasting app is just all I need heh

  • Polarr: Just the other day I was counting the number of different apps I’m currently using for various different purposes to process, edit, modify and enhance photos I take with my iPhone 6S Plus and it’s well over a dozen of them at the moment! Ouchie! Yes, I know, far too many! Well, that’s what it takes to go out there and start exploring all of the options, play some more and see what sticks around that fits one’s needs. I got an entire folder with just photography related apps and the list keeps growing on and on and on. So you can expect to see, in upcoming blog posts, an additional number of recommended apps around photography and how I get to tweak photos with them.

    However, for this blog post, I’m going to start sharing across a recommendation for the one app I bumped into this week and which I have really enjoyed using so far, specially, on the iPad Pro. It’s called Polarr. It’s free, although if you would want to make use of an extensive list of really cool, fancy, filters and advanced capabilities you could buy those packages separately, but it’s totally worth it. The features and possibilities you have to tweak photos from applying filters, shades, colour, shapes, tilting, saturation, contrast, etc. etc. are just phenomenal, but what I like the most about the app is how easy it is to use and learn quickly about tweaking those photos, when, with other apps, a number of YouTube video tutorials were required by yours truly to make sense of some of their features. With Polarr, no need to, unless you are into the pro editing field. But if you are looking for an app easy enough to use to get some spectacular results, it’s worth while a try, for sure! And yes, no worries, in upcoming blog entries I will share some other apps I use when handling photos. Polarr itself is not the only one…   

  • The Roll: And, finally, off we go with the last recommendation for this week’s post. And it’s another photography related app I discovered earlier on this week as well and that I’m currently loving it, because it comes to fill in a void that even iOS 10 hasn’t been able to address to the extent I would have wanted it. And I will give you an example of what I mean … The Roll is a free app that allows you ‘automatically organise your camera roll’ and in a very effective manner if I may add. It will eventually apply some AI in order to categorise the photos from your camera roll in such a way that would make you go WOW! From Your Best Photos This Week, to Your Best Photos, it will just group all of your photos according to different group names which you can access through folders and within a matter of seconds, BANG!, you can find all of the photos in your iOS devices associated with one another where it may well be fit, according to those initial groupings. Like I said, just WOW!!

    But, don’t worry, there is even more! Another really really interesting and pretty neat capability is that one where from the groups of pictures that it may put together it will tell you which one would rank the highest in terms of aesthetics that would then entice you perhaps to share it across in different media tools. Very much worth while a look, I tell you. If you are crazy about taking all sorts of photos across the board and then try to make some sense of them flawlessly I can strongly recommend you take a look into The Roll, because something tells me you will like it!

And that’s it! That’s the list of My Top 5 iOS Apps of the Week for this week that I think would be worth while having a look into and see if they can make it into any of your iOS devices as well and next week there will be some more. Again, trying to keep a balance between work related apps and for personal use ones, hoping there may well be something out there for everyone to play with. Hope you enjoy them just as much as I do and get ready for next week’s!

Ohhh, and, again, if you have got an app you would want to recommend and that would be worth while trying it out, let me know, as I am always very keen on discovering new cool apps that can help me work more effectively while getting the most out of these iOS devices. Remember, after all, 2016 is the year I, finally, went mobile

(About time, too!)

Worth while sharing it along?
0 votes
Read More »

Building a Solid Library of Use Cases

 Gran Canaria - Ayacata in the winter

You may still remember how a while ago I put together over here a couple of blog posts, where I was talking extensively about the Social Business Adaptation Framework I’m currently using when working with clients in their various different change initiatives as part of their own Social Business journey. That framework is based on 5 different pillars that I consider essential for every Digital Transformation programme to be successful over the course of time and since I have already written about the first two (What’s your purpose? and Social Computing Guidelines and why you would still need them) I guess it’s now a good time to talk further along about the next pillar in the framework: Building a Solid Library of Use Cases. 

I have been advocating for social software tools (as an opportunity to explore their huge potential in terms of how they help us become more effective at what we do by becoming more open, collaborative and innovative) from as early as 2000, when I was first exposed to different instances of blogs and wikis, whether inside or outside of the firewall, along with what today would be known as social profiles. And over the course of the last 16 years, and still going strong, one of the many things I have learned, as both a passionate advocate and evangelist, about all of these (still) emergent social technologies is that in other for knowledge (Web) workers to adapt to social software, which, by the way, is not the same thing as adopt, and discover new ways of working smarter, not necessarily harder, the focus should never be put together under these social tools themselves, but more on the different behaviours and mindset of those same knowledge workers. Essentially, it’s about figuring out what kinds of new behaviours you would want to inspire across the workforce, but also what kind of mindset should be going along with those behaviours. If you have got a chance to influence both behaviours and mindset you will have a great opportunity to witness your own change initiatives succeed n the long term.

You see? Technology, all along, has always been an enabler, and just that, an enabler, nothing else, no matter what other people would tell you. It’s the one that helps us shift gears and change the way we work and live our lives, but at the end of the day tools are just tools, enablers that allow us to achieve a specific goal whether on a individual level or within a collective. What matters most at the end of the day is what kinds of behaviours do we want to inspire with these change initiatives to eventually provoke a shift of mindsets that will help stick around those relatively new efforts of becoming a successful Socially Integrated Enterprise

In order to influence such shift of both behaviours and mindset, social tools per se are not going to help much, so if your enablement efforts have been about educating people on how to make good extensive use of Enterprise Social Networking tools focusing on just features and capabilities there is a great chance that, if you ask knowledge workers about how things are moving along, the number #1 answer you may receive can probably be summarised with a single keyword: overwhelming. To no end, too, for that matter! And they would be right, because, more than anything else, if there is anything that all of these ESNs have got in common is that they are quite substantially different from what so far has been the king of both communications and collaboration in the enterprise. Of course, I am talking about email. It’s just too easy to fire up an email and share it across with your colleagues, but when you need to figure out how you are going to use a specific capability within your ESN things might get a bit more complicated. On purpose. Why? Well, because of fragmentation, which is a really good thing on its own, but I will talk about that and what I meant with it at a later time. 

That’s why, when thinking about developing your enablement strategy within your Social Business journey, you should focus not necessarily on the smart use of your recently deployed ESNs, but focus on something much more sustainable instead and with a higher chance of creating the right impact from the start: people’s business practices. Put your emphasis on helping improve how people work, remove the potential friction(s) that may be out there, and provide an opportunity for people to own their own discovery of those new ways of working. Remember, it’s not about empowering your employees and fellow colleagues, but about enabling them effectively to think AND do different. That’s why the third pillar of the Social Business Adaptation Framework I keep using all the time has always been about building a solid library of use cases.

Now, there are multiple ways of how you could get started building such library, and I will be sharing a few of them with you today in this blog entry as well, but perhaps the most effective one that has always worked for me and in multiple ways has been something so relatively simple, yet so effective, it’s just mind-blowing: ask the people themselves! Exactly, talk to your employees and fellow knowledge workers and ask them ‘how do you get your work done?’, ‘what are some of your favourite business practices you used today?’, ‘what use cases do you think could do with a bit of an improvement?’, and perhaps one of my favourite questions of them all: ‘what are some of your main key business pain points?’ Or, finally, the killer one: ‘how can I help you become more effective at what you do?’

And listen … And listen again … And listen to all of the responses they may give you, because over the course of time you will be getting started with that solid library of use cases, or business practices, based on what they tell you. And this is something that will be rather critical, because doing that, establishing a very powerful two-way conversation right from the start, will send out a very clear message to everyone that you are there to help them out, but they still own it, they are an integral part of the change and transformation process and this will become key to your change initiatives’ success, because if you get them on board early in the game, and you help them answer the most poignant question of them all around social business (What’s in it for me?) there is a great chance that your work will fly on from there onwards! But again, focus on this rather important task, far too often both ignored and neglected: listen to your fellow knowledge workers. They know way better than you do about how they work. 

Over the course of the last few years, while exercising that art of listening with customers, I have been able to collect and curate a list of 70 different use cases and business practices, and it’s been, all along, quite a fascinating journey on its own, because it has enabled me to learn, through first-hand experience, about how people actually work and, more importantly, how I could help them become more effective in getting their work done, specially, by eliminating or, at least, mitigating, the various different business pain points they have may have been experiencing over the years.

However, when working with a client I never start with the full blown 70 use cases themselves. In fact, my advice, depending on how much time, how many resources, how many people in your team or how much funding you may well have, has always been about start small and build from there. So I, typically, start with a list of the top 15 most impactful business practices and use cases I have been working on with clients over time, but sometimes even those are just too many! Thus we go smaller and in this case I usually make use of this wonderful whitepaper put together by IBM under the heading ‘Patterns for the Social and Digital Enterprise’, which can also be found at this other link, in case the .PDF may not work. The whitepaper itself helps set the stage on what those six patterns included in it could translate into business practices and use cases with the one around Expertise and Knowledge as being one of my favourite ones, of course. 

But sometimes even executing on those 6 different patterns can be too much to get things started. So we go smaller again and at this stage I usually focus around the Top 3 most relevant and applicable business practices and use cases to most organisations I have worked with from over the years. They are perhaps the top 3 most impactful use cases I can think of, that, when executing them, knowledge workers would be off to a rather interesting and enticing journey of discovery of new ways of getting work done, but also of connecting and collaborating with their fellow colleagues, out there in the open and accessible to everyone else to benefit from. Now, I know that, over time, I will be able to talk more extensively about each of them and what they would imply for both knowledge workers and the organisation, but, for now, I thought I would perhaps list the three of them and share across a short paragraph as to why they are worth while exploring further along. So let’s go and see each of them briefly: 

  • Working Out Loud: Originally coined by Bryce Williams in 2010 and with roots pretty close to Wave Winer’s Narrate Your Work along with Observable Work (#owork), working out loud has become incredibly popular nowadays thanks much to the superb piece of work done by John Stepper and a few other folks who keep advocating about perhaps one of the most profound shifts in how we behave at the workplace embracing the open source principle of default to open versus whatever else was there in the past by making extensive use of open collaborative principles and social software tools. If you are interested in the whole topic, I can strongly recommend you take a look and read through the wonderful book John himself has put together with tons of practical hints and tips, guidance and know-how that will keep you busy for a good while.

    Like I said, I will be talking plenty more over the course of the next few weeks about working out loud principles, techniques, practices, lessons learned and what not, but in you are willing to learn plenty more take a look into this blog post about the celebration of the upcoming Working Out Loud Week taking place this November. It’s lots of great fun and tons to learn more about this particular business practice and use case. I can assure you that.

  • (Social) File Sharing: Without a single doubt, I keep advocating and advising clients I work with that if they would want to see a significant impact of their ESN adaptation and change initiatives with a single use case where they can already measure the impact from day one, specially, in terms of both individual and team productivity, the use case of (social) file sharing is as good as it gets.

    Imagine this scenario for a minute, take your own organisation, once your ESN is fully deployed, up and running and everything, you entice and encourage knowledge workers to move all of the attachments they keep sharing via email into the (social) file sharing space you may be using, whether as part of an ESN or whether you are using Google Drive, Box, Dropbox, One Drive, etc. etc. And see what happens over the course of the first few days, weeks and months. No more struggles with mail quotas (the well known mail-jail annoyance), no more duplicates, no more power struggles of who owns what document and for what purpose, no more who has got confidential access here and there to which documents, no more who was supposed to do what update to what file and for what reason, and, eventually, no more precious, critical knowledge getting lost into thin air once mail boxes get deleted. And so on and so forth… I could keep talking about this topic for years. Actually, I have

  • Asking Questions Openly:  And, finally, one of my favourite business practices and use cases that I keep advocating for in terms of helping knowledge workers transition from the good old mantra of ‘knowledge is power’ to ‘knowledge shared is power’. There are folks out there, in which I’d include myself as well, who keep advocating that one of the first, most primal methods of instigating a Knowledge Management System within an organisation is through implementing a system that would facilitate Questions and Answers out there in the open. Yes, I know, this is not new! We have been having newsgroups and forums for well over 50 years when they were operating via mainframes, yet, if you ask around the number one option people resort to when asking a question is, of course, still email.

    Ouch!, I know! The thing is that the main reason why that happens is not necessarily just because it’s easier to fire up that email to your colleagues to ask the question away, but it’s a much more fundamental one. It’s a cultural one. It’s an opportunity to protect your own turf, to hide the fact you don’t know it all and can continue to be the expert everyone thinks you are, so when you may be asking a relatively simple, or silly question, it’s hidden from everyone and only one or two parties will find out through that private exchange. So you are safe. For now. The rest of the organisation is doomed though, because, right there, that exchange is dead to everyone else. Like it never existed, nor took place.

    Bill French once quoted ‘email is where knowledge goes to die’ back in 1999 (Yes, you are reading it right! That’s 1999, way before social software tools came into play at the workplace), so you can imagine the kind of impact you would opening up yourself into when you inspire and entice your colleagues to work out loud and start asking questions in the open, vs. via email. A whole new world of re-discovering talent, skills, and expertise will open up and that, on its own, would confirm you’d be on the right track towards becoming that successful Socially Integrated Enterprise when the knowledge of employees is not their own anymore, but with the entire organisation. But we will talk plenty more about this one over the course of time, specially, the political implications in the corporate culture, in general. Yes, I know, it’s a biggie.

Now, I realise there may well be a good chance that despite all of what I have mentioned above you’d say that, for whatever the reasons, you may just have the time, resources, funding and team to start the adaptation work of your Social Business journey within your organisation using just one business practice or use case.  Which one would it be, you may be wondering, right? Which one would I pick myself from the 70 of them I’m currently using with customers? Well, that’s pretty easy. If I just had the resources to execute on a single use case it would be the one about working out loud. Why? Well, pretty easy as well, if you ask me.

Imagine this scenario, for instance. Imagine if all organisations would come one day to work and proclaim to the world that from that day onwards their modus operandi would be based on the following motto: default to open. Connect, share, collaborate, innovate AND learn out in the open, transparent and public to everyone. What do you think would happen?

No, don’t worry, before you start screaming at me out loud, I’m not advocating that all of a sudden we should all become 100% open and transparent on everything that we do at work. It’s not about that. It’s how low the % of openness and transparency is at this very moment, so from that very small % to a 100% there is a whole new scale of opportunity to be explored out there and that’s what I am advocating for. Finding that comfortable level of how transparent you would want to become not just to your employees and customers, but also to your business partners, and, why not?, to your competitors, as well. After all, it’s organisations that need to be transparent, not the workforce per se. 

Oh, and you know what? There is also one other favourite business practie I’d put up there, in a close second place, if I were to execute on two use cases with customers versus just one. It’s the one that, to me, defines how successful over the course of time the Social Business Adaptation and Change initiatives will become once it’s in place. Which one is that? Well, finding an expert, across your organisation, who may help you solve a problem without you not knowing either the expert or who can help you track him / her down for that matter. And all of that with the lovely constraint of doing it within 5 minutes. Yes, in iust 5 minutes. Do you think it’s possible? 

Of course, it is possible. It’s only a matter of how you decide, for you and your organisation, to, finally, get to operate as networks and communities

Welcome to the Connected Enterprise!

Worth while sharing it along?
0 votes
Read More »

Mastering the Art of Collaboration Through Conversation

 Gran Canaria - Risco Blanco in the winter

Can you have too many conversations at work? And I don’t mean that in the sense of just cultivating, building or nurturing your social capital skills per se, even though we all know they are the key to success for the 21st century organisation, as my good friend Valdis Krebs once wrote about, but I was mainly referring about work related conversations themselves. Can you have way too many of them to the point of not allowing you to get work done effectively in a timeline manner? If you are thinking that some times we may well have far too many, I am going to ask you to hold on to that thought for a minute while I challenge you all to think the moment we feel we are just having far too many conversations at the workplace, specially, through the extensive use of social software tools, that’s probably the moment when we would all stop collaborating, because, to me, conversations and collaboration are pretty close to one another, which brings me to this particular rather thought-provoking article from Andrew Pope who comes to question ‘How much collaboration is too much?

Collaboration is probably one of the most loaded words in today’s workplace that I can think of (And I am pretty sure there are plenty of other good candidates out there as well!) and, probably, it has been like that over the course of the last 25 years or so, when it first came about while being associated with the whole concept of groupware. There are tons of different definitions about collaboration out there and what it is, but, to me, the most effective one is this one: ‘the action of working with someone to produce something’. 

Now, let’s go back in time, about 17 years ago, when The Cluetrain Manifesto was first published, and let’s have a look into this particular quote from David Weinberger himself about the one main role of knowledge workers, according to him. To quote: 

Business is a conversation because the defining work of business is conversation – literally. And ‘knowledge workers’ are simply those people whose job consists of having interesting conversations

While I can certainly vouch that there may well be situations where collaboration just plainly fails due, mostly, to a lack of purpose, of consensus, or a lack of a trustworthy environment to work in or just simply because of either (micro-)management or leadership not working hard enough on it (Highly recommended read by Deb Lavoy on the topic, by the way!), I would also state that if you come to think about it and do a correlation between collaboration and conversations the risk of failure is almost non-existent. More than anything else, because, if anything, as a knowledge (Web 2.0) worker, you are what I call feeding the beast, essentially, switching gears successfully from the good old push model into a pull model. It’s when we switch from good old information into conversation.

Conversations are, most probably, the lowest common denominator towards a successful collaboration between peers who want to achieve a common objective. If anything, they manage to destruct everything that seems to separate knowledge workers and put them all at the same initial level, i.e. no status, no hierarchy, no silos, just an opportunity to learn about one’s own collaborators before executing on the task(s) at hand. So when I started reading through Andrew’s article about ‘How much collaboration is too much?’ I just couldn’t help thinking that if we were to take collaboration as a series of conversations the failure rates would probably be a lot less and that’s a good thing. Let’s see how sustainable that premise of collaboration = conversations really is in terms of Andrew’s article. 

The balance between collaboration and concentration as well as establishing a time to focus just plainly disappear, because when you think about collaboration as a series of conversations the first thing you come to terms with is that work becomes learning and learning is the work, which means you realise you are no longer at the centre of the interactions, not that you ever were, for that matter, in short, of the conversations, but you are just one of them. You are now part of a massive exchange of conversations happening out there in the open and pretty much like with the good old known Web 2.0 river of news you dip in and out as you may see fit, based on the work you need to complete, and when you are done and come back to that firehose it’s all business as usual. You just resume the dialogue wherever it may well be at the time. Yes, of course, I know, it’s tough to let FOMO go, but you see?, you are now part of a giant social network, or of multiple clusters of networks and communities, who trust you just as much as you trust them, so there is no need to fear being left out. If anything, it’s those very same networks that will work really hard to ensure you are up to date on whatever you may have missed out that may be relevant to you. And all of that thanks to the power of conversations.

Of course, there is a time that needs to be established to focus on getting that work done, but because you are now operating as part of a network (or a community of practice for that matter), don’t make it an individual activity, but a collective one, if you can, that is, depending on the confidentiality of the information you need to work with, because there is a great chance that within the first five minutes of you having to do that work you will be depending on, or need, the help of one of your peers. So focus may be a good thing, but don’t isolate yourself too much, because nowadays we are working in such complex environments that we need to be able to reach out pretty easily in order to accomplish our tasks. Remember the good old days, say 15 to 20 years ago, when you used to work at your office cubicle, with the door closed, in a single project with a single team reporting to your boss executing on a number of different tasks you could complete in no time before you would move into the next thing? Well, those times are now gone, at least, for the vast majority of us. So don’t isolate yourself too much away from the overall conversations, even if you just see them fly over you, it’s still a good reminder you are no longer alone at work. 

We all know that in every single workplace we have different working styles from various different generations and we therefore ought to have colleagues who are just plainly not good collaborators. At all. Well, that’s fine, if only, because I have always believed it’s a myth. Whether we like to admit it or not, we, human beings, are supercooperators by nature. It’s in our genes, our DNA, it’s how we have gotten work done over the course of millennia as a matter of mere survival adapting to the world we live in. So if you feel you have got fellow knowledge workers who are not very collaborative you may start asking yourself why is that happening? And what can you to do help out? And, of course, the art of conversation comes up, once again. Remember, we are all now part of giant cluster networks and communities at work, that gather in small groupings while having to get that specific piece of work done. And in that case, as my good friend Harold Jarche has been writing about for a good number of years, in networks cooperation trumps collaboration.

When you think about collaboration and collaborating with your peers, there is something we always keep leaving out of the equation, when, in reality, it’s critical, and that is context. Context defines how, why, when, what and with whom we get to collaborate to achieve a specific objective, yet, when you come to think about it, context is almost always left out, as if we didn’t have the time to think about it, so instead of aiming at that collaboration mix that Andrew writes about we just keep wondering why things didn’t work out all right. This is where conversations come to the rescue, because by thinking that collaboration is all about the conversations you have the first thing you understand is that there will be an imperative to understand everyone’s needs and wants while everyone else becomes a whole lot more understanding and flexible, if anything, because there is a massive transformation of both our behaviours and mindset when we realise that collaborative work is not longer a physical activity happening while we are at the office, but it’s mostly a state of mind. And that’s exactly where context kicks in, trying to fit in and accommodate, as best as it possibly can, the needs from everyone embarked on that collaborative piece of work. 

Ah-ha! And this is where we come to realise, at long last, that collaboration, if anything, is all about having conversations, whether face to face or online through the various different social software tools that we may have at our disposal. Andrew himself put it quite nicely towards the end of the article when he wrote the following quote: 

Use the time that people are actually together in a room to have a conversation.

Indeed, except that room is no longer just the physical meeting room per se, but also the social networking tools put in place out there, whether inside or outside of the firewall. They are as well the ones that, at long last, help us understand, in very clear terms, why we need to talk and speak up more often, in the first place, in the workplace, but, secondly, why we also need to create and define new ways of working through those networks and communities enabled by the conversations we host. Back in 1998, yes, you are reading it right!, back in 1998, the one and only Howard Rheingold wrote ’The Art of Hosting Good Online Conversations’, so if we ought to get better at collaborating with one another, and if conversations and narratives are the new documents we better get started today, as my good friend, Esko Kilpi, wrote about not long ago: 

‘Work is communication and the network is the amplifier of knowledge. The process of communication is the process of knowing. Knowledge work is about a community-based cognitive and emotional presence. Bridging, bonding and belonging. […]

Work is communication. Conversations and narratives are the new documents. Conversations cannot be controlled. The only way to influence conversations is to take part in them.

If we want to influence the process of knowing we need to develop new habits of participation and new habits of communication.

Are we there yet? I really hope so.

Worth while sharing it along?
0 votes
Read More »

My Top 5 iOS Apps of the Week – Week #4

Gran Canaria - Degollada de las Yeguas in the winter


One of the things I am finding really interesting from the My Top 5 iOS Apps of the Week series of blog posts is the fact that it’s an exercise that’s helping me really evaluate how I eventually make use of either my iPhone or iPad, whether for personal, private use or whether for work, and I must admit that at this point in time there is just such a blend between the two types of apps that I no longer make a distinction for neither of them. To me, they are just apps with a job in mind to execute, and do well, and then move on to the next thing. And it’s intriguing, a fair bit, because when I was a salaried employee it wasn’t like that. I had a good number of folders, in each device, that would help me classify and organise the apps accordingly as to which ones were related to work or not. I am not too sure whether, somewhere along the way, I lost that urge to keep everything organised to the extenuation or, on the other hand, whether my freelance life has taken over helping me understand that one and the other are pretty much the same thing: me as a knowledge (Web 2.0) worker trying to remain productive AND effective while on the move!

Thus, here we go, once again, with the next blog entry in the series sharing along the different apps I enjoy making heavy use of from either device, whether iPhone or iPad. As you will be able to see for this week, there is a little bit of a blend between work and personal use related apps, so I’m hoping there will be a bit of everything for everyone. As usual, unless it’s specified otherwise, the app would work both in iPhone and iPad, so without much further ado here are My Top 5 iOS Apps of the Week – Week #4

  • Box: Yes, I know there are a bunch of file sharing applications and services out there with Dropbox, perhaps, being one of the most popular ones. Alas, for me, Box is the one that pretty much hits the nail on the head and for a good couple of reasons. As a starting point, I have got two different accounts making up to 60GB of disk space, which suffices my needs pretty well without having upgraded just yet and, secondly, it’s incredibly pervasive helping me work more effectively with my documents regardless of which device I may be using, whether iPad, iPhone or MacBook Air.

    Eventually, all of my files and documents are in sync, so whenever I’m on the move I know where to find that particular document for that specific client presentation and right at my fingertips. It can’t get any better than that. Oh, hang on, it does! I love how Box keeps integrating with other third part apps, specially, Enterprise Social Networking tools which makes it extremely easy for everyone to work with documents while inside the ESNs themselves. It’s like an extension of the capabilities already offered but with a better opportunity of making sense of the documents you are currently working on, because that’s the only thing you can do with Box, effective social file sharing.

  • Paper: With my iPad Pro and my Apple Pencil Paper is, by far, the single app I enjoy the most for a good number of different productivity related activities, going from Note Taking (Although I use a few other apps in this realm that I will be talking about over the course of time), to sketching, to doodling or just simply try to get out some of my crazy ideas into whatever the visual that comes along, if at all. It’s just such an amazing app that even I, someone who doesn’t even have a single skill for drawing anything, can get something done with it! With a bit of time, and tons of practice, it helps you get better and better by the day to the point where whenever I have got those idle moments where I’d want to jot down something Paper is the app I am, almost always, ending up in. But then again, upon watching in YouTube a number of different tutorials about how to make the most out of it, I can only realise I’m just getting started, but I’m loving it! Highly recommended if you would want to venture into the world of doodling and sketching with a superior user experience! 
  • MindNode: And talking about love, I love MindMapping, did I tell you about that before? I think I have been using MindMapping apps for over 10 years, if not longer, and during the course of that time I may have used several dozens of applications in a good number of computing devices, yet, the one single app I keep coming back to is MindNode. It’s, by far, one of my favourite MindMapping apps and while I know I will be talking about a few others over the course of time that may well be worth while checking out, the one I’d recommend using nowadays first would be this one. Most people may not know this, but I usually get to prepare my initial sketches for presentations in MindMaps where I get to develop different ideas, connect them, word them, and then start looking for some kind of order and visuals to go along with them. They are incredibly powerful and when thinking about writing down different ideas or list items there is no better way to make sense out of them all than using a MindMap. It’s one of those essential productivity apps I would definitely recommend everyone to take a look, even for personal use! 
  • CityMapper [iPhone Only]: Whenever I get to travel to a major city (They are currently listing over 200 of them at the moment!, if I recall correctly) and I happen to be lucky enough to be connected either via mobile data or WiFi, CityMapper is one of the main traveling & map apps I use on a regular basis, specially, when I may need to resort to public transport to get out and about in the city. It’s one of the most comprehensive and user friendly traveling apps I have used in years and one that becomes part of the survival kit when going to a major city in order to avoid getting lost. Of course, not all cities are available just yet, but you can either vote for your own city or for other potential candidates which means it keeps getting updated on a regular basis with more city maps. But, again, if you are going to a major city some time soon, and are connected to the Internet via your mobile phone, CityMapper is one huge assistant to help you not get lost in the process! It’s saved me a few times already in the last couple of years and just can’t take it off my iPhone at the moment. 
  • Spotify: I know there are tons of live streaming music services out there, going from Google Play, to Tidal, to SoundCloud or even Apple Music, but the one I keep coming back over and over again has always been Spotify. You see? There are a lot of things I quite like about Spotify itself, including as well the wonderfully inspiring capability of pretty much nailing it in terms of helping you build the playlists you know you’re going to enjoy the most (Discover Weekly, Release Radar and the Daily Mixes are some of my favourites). There are also a lot of things you can stream via Spotify that you may not even have heard about in the past to make it even more useful. It even claims that it knows you better than yourself. But the main reason why I keep coming back to Spotify to livestream music, or listen to it offline, is because the overall user experience is far superior, in all devices, to everything else, helping you focus on what you just want to focus on, i.e. listening to some really good music, versus trying to figure out how the app really works.

    And to get all of what you get for the monthly prize of being a premium user, it’s just too tough to beat it. To the point where I eventually resisted the temptation of going elsewhere, as most folks may have done already, and decided to stick around with it. A few months later, still no regrets and loving it as if it was the very first day of listening to unlimited music in your own terms, at your own pace, while enjoying all the benefits. Plus plenty more!

And that’s it! That’s the next round of My Top 5 iOS Apps of the Week. Hope everyone gets to enjoy them and, like I have said in previous blog posts, if there is an app you would want to suggest, recommend I try out, let me know in the comments and I’ll be more than happy to and then report back on how I got along with it and whether it’ll be making it for good in my iOS devices over time. Who knows, there may well be a great chance for that to happen, because you never know what’s going to enhance your own productivity or even make you enjoy your mobile devices just a little tiny bit more!

That’s how we roll, right? 

Worth while sharing it along?
0 votes
Read More »

The Illusion of Control

Gran Canaria - Guayadeque in the winter


The illusion of control is coming back, and it’s coming back with a vengeance, apparently, according to this article from Henry Mintzberg, who has been noticing, how, lately, most organisations seem to have put more tight-in controls within, and outside, the firewall in order to control what seems to be uncontrollable anymore (if it ever was!), that is, the workforce. Whether that may well be rather accurate, or not, you can tell me in the comments below what you think about it, if you wish, I have got this little theory going on in my mind that we, knowledge (Web 2.0) workers, may have to blame ourselves for that to happen in this Social, Digital Age. Somewhere along the way we seem to have completely forgotten about the initial value add proposition from Social Business and Social Software tools (Connect, Collaborate, Learn and Share) and instead we all, collectively, decided to turn it into one of the most massive surveillance operations in our entire history, whether at work or for personal use. We seem to have become just that, pure data, i.e. *the* product, leaving out entirely our networks, connections and relationships. 

It’s probably one of the main reasons as to why we keep talking on a rather regular basis about Management vs. Leadership, when they might be one and the same depending on the context and the task at play; why we keep using Community Management (and Community Manager(s)) vs. Community Facilitation when all we are doing is either facilitating or stewarding online communities; why we keep witnessing (some times in the first person) teams being killed left and right; why we continue to talk about hierarchy vs. networks as opposed to thinking that hierarchy is an integral part of wirearchy, after all; why we keep investing in control when it’s been rather well documented that trust is cheaper, way cheaper; and so on and so forth. 

Not long ago Carmen Medina once tweeted: ’[…] the worst human instinct is the desire to control others’ and somehow I suspect we may have made it even much worse upon ourselves with all of these emerging (social) media tools where, if anything, we have become masters in showcasing our various different dysfunctional behaviours that, obviously, need to be controlled somewhat, before we may mess up even further, acknowledging, without realising much about it, that, when doing so, we won’t have to, necessarily, be either responsible, nor accountable, for what comes across from our own different devices. It’s not our job to worry about that. Therefore, the imperative need to be controlled. Instead. our main worry, at the moment, seems to be ‘I need to make myself present out there [*wave* *wave* *wave*], hopefully, noticeable enough I get my own 15 minutes of fame in that media pedestal, regardless’. No wonder the powers that be would want to curb those inevitable urges a fair bit and try to re-control things back into place. If only for their own sanity, before they start questioning what’s really going on.

If anything. It’s probably one of the main reasons, if you look into it a bit deeper, as to why (social) analytics, in whatever form or shape (big data, small data, or just simply data), has surpassed, in terms of attention and commitment from the business, the Social Business transformation journey. Carmen herself put it in much better words than I could have ever in a different unrelated tweet to the one above:  

The struggle for control is real. Very real, I would probably state it’s an integral part of our human nature, but that doesn’t necessarily mean that we just can’t fight the urge to control things AND, specially, people, and look out for potential better solutions, specially, when they have clearly demonstrated that they work really well. You see? Control has always been an illusion and whether people would care to admit or not, we just can’t control folks because we may want to. We just can’t. It’s that simple, yet so complex at the same time. In fact, I would dare to state it’s way more demanding (think in terms of €€€) and resource intensive to control than to trust (your) people. Trusting your people is always cheaper, as my good friend Lee Bryant once wrote and I couldn’t have agreed more with that statement, even more so if we are ever so keen on transitioning into social networks and communities as the new operating model.

This may well be a bit too obvious, but both networks and communities don’t respond well to control. They never had, they never will. Quite the opposite. It’s a whole lot more about how you inspire to provide the right conditions in facilitating the conversations to flourish naturally, to help enable people to network, connect, collaborate, learn and share what they are doing for work and in that context learn through plenty of hands-on how to work smarter, not necessarily harder. So instead of spending time in front of your Digital Dashboard watching over what people are doing, or saying, in whatever the digital platform and try to make some sense of that firehose of data, better think about how you, too, could dive in and be also part of the conversations. Most of the times, it’s far more effective to relinquish control and trust your people to do the right thing to only realise, after a while, you will be getting it back twofold in terms of value add, instead. Remember the good old mantra of leading by example? 

It would be a good time now to put it into practice, by all means, before it’s all too late and your knowledge (Web 2.0) workers revert back to making extensive use of one of the most harmful and damaging siloed tools within the business world that has ever existed, i.e. corporate email. Where will your organisation knowledge go after it dies in their own Inboxes? To put it in other words, think about it, after all, when was the last time you embarked on designing for loss of control? Perhaps it’s a good time today to start thinking about it, and figure out how you could make it happen, in case you may not have, just yet, because as my good friend JP Rangaswami wrote nearly 8 years ago

It’s about relationship and covenant and caring and respect as the motivators to do something, rather than command-and-control and more-stick-than-carrot.

He then pretty much nailed it with this other short, but rather thought-provoking sentence: ’Collaboration is not an option, it’s an imperative.’ In this day and age, at long last, we may well need, then, to start putting our actions behind our words, if we would want to make that happen, because, somehow, (open) collaboration and control don’t seem to work well together and if control is really coming back again we ought to re-think again what we are doing with the so-called Social Business transformation journey? Are we doomed yet?

Hopefully, not! Please do tell me we aren’t going back again to Henri Fayol’s ‘Planning, Organising, Commanding, Coordinating, and Controlling’.

Please do tell me we may all have learned something, after all, over the course of the last 100 years…

Control? No, thanks! We don’t need control in this Social Era, do we?

Worth while sharing it along?
0 votes
Read More »

The State of Surveillance We, The Good People, Are Creating

 Gran Canaria - Maspalomas Dunes at sunset

Over the weekend, the one and only, Dave Snowden, put together what I think would probably qualify as one of the top 3 blog posts you may well read during the course of 2016. Just the first paragraph will do. It is that good on its own. In fact, if there would be a way to describe what this year has been like so far (thinking we still have got three more months to go), I don’t think it would get any better than that. I am hoping my good friend Dave will forgive my liberty, but I’m just going to reproduce over here that first paragraph, so you may have a look and judge for yourselves. I can strongly encourage you all to then go and read through out his entire blog entry and sign up, if you can help. It will totally be worth your time. To quote: 

There was a wonderful, if depressing, tweet from J.K.Rowling yesterday: If we all hit ctrl-alt-del simultaneously and pray, perhaps we can force 2016 to reboot. Brexit, the rise of Trump, the failure to support the peace initiative in Colombia, support of elderly white socialists, Universities are closed in South Africa by riots arguing for education and so on. Racism and misogyny are legitimised by popularism. The Chinese curse to live in ‘interesting times’ might have been made for this year and its not over yet. It’s been called a post-fact society, a world in which reason has little or no place, people vote against their own interests and the establishment is rejected as an act of rejection, not an act of reasoned protest. Syndicalism and being part of a movement is more important that to actually change things. We live in echo chambers, augmented and enabled by social media, to prevent encounter with any uncomfortable truth. We live in a world where despair legitimises any protest and in a world of pre-victorian levels of income inequality and opportunity who can dispute the morality of those who are the victims of a system which is maintained for the elites?

WOW! I mean, just WOW!! Yes, it’s one of the most thought-provoking, mind-boggling paragraphs you will be reading in a long long time. And yet, there is one single sentence that, when referring to media tools and their current impact, it pretty much nails it for me as to why I’m no longer as comfortable and confident, as I used to be, to continue making heavy use of them to change the world we live in. Why? Well, because, if anything, we are doing everything else but change the world. In fact, we are probably making things even worse. Allow me to explain further what I mean with the sentence itself from Dave I am referring to: ‘We live in echo chambers, augmented and enabled by social media, to prevent encounter with any uncomfortable truth.’

You know, I don’t necessarily mind the need to have echo chambers per se, as I feel they may well be somewhat necessary to make us all feel somehow more comfortable, to a certain degree, with the unknown territory of the complexity domain, so that we can attempt to make some sense out of it all, collectively. However, when those echo chambers turn on their own filter bubbles to just augment the worst in all of us showcasing our very own dysfunctional behaviours, and, specially, through the impact of the so-called social media, I am no longer sure that amplified through media tools echo chambers are good to humanity, in general. Indeed, welcome to the awfulness of the social media shaming phenomenon.

Sharon Richardson, also over the weekend, reminded us all of such dreadfulness pointing us to this rather poignant TED Talk by Jon Ronson under the rather provocative title ‘How one tweet can ruin your life’, where he gets to talk about how voiceless people like you and me can now, finally, have a voice with media tools like Twitter, for instance. A new, ‘powerful and eloquent tool’ that inspires ‘a democratisation of justice’ where ‘hierarchies would level out’ and where we would be doing things better. Except that, after a while, we didn’t. At one point in time we realised ‘we want to destroy people, but not feel bad about it.’ And we did oblige accordingly. 


My goodness! When did we transform ourselves into ‘unpaid shaming interns of Google’? When did we decide to turn Twitter, as one example of many others, into a ‘mutual approval machine’ where we get to approve one another, even to the worst of both our individual and collective behaviours? Where did we lose our capacity for empathy? That seems to be at the heart of it all as Jon himself nicely concludes on his TED Talk referenced above: 

The great thing about social media was how it gave a voice to the voiceless people, but we are now creating a surveillance society where the smartest way to survive is to go back to being voiceless. Let’s not do that!’

Indeed, Dave himself also puts it rather nicely with this particular quote, along the very same line: 

’But escape we must and that escape will not come by condemnation, indulgent sarcasm or condescending humour (and that was as much confession as condemnation). If I pickup the very basic lessons of what I have taught over the years then we have to start from where things are, not from where we would have liked them to be, or think they should have remained. 

I am pretty certain you would agree with me that today’s media tools, compared to, say, 10 or 15 years ago, are not the Social Web I think we would all want to build, create, nurture and sustain over the course of time. More than anything else, because there seems to be a complete lack of both constructive feedback and healthy critical thinking, as well as adding value into the conversations by not only creating and making, which I realise is way tougher than just destructing, but also by showing empathy for others to the point where we seem, instead, to first seek that self-assurance and approval by others, usually, of our worst behaviours and within our very own echo chambers, than try to put ourselves in the shoes of someone else, specially, if they are total strangers, just to see what it feels like.

Dave himself writes in that stunning blog post referenced above already what empathy is all about: ‘the ability to see things from different perspectives is creating something sustainable. That means exploring not only the ways in which we engage citizens, but also how we create meaning.’ And if we ought to lead by example, and, believe me, we surely should be leading by example, we probably have got to start here, that is, questioning what kind of smart use do we want to give to all of those media tools and figure out for ourselves, and our future generations, what kind of Social Web do we want to have and thrive in? One where we all turn into voiceless humans, once again, because of the ill-behaviours of a very few amplified and augmented by the good people or do we want to continue with that Social Revolution I blogged about three years ago and that we started over two decades ago when the first instances of social software tools came about? 

Tons to reflect upon, I am pretty certain, but perhaps this week is just the perfect one to get things started as tomorrow we get to celebrate Ada Lovelace Day. In fact, as we continue to make use of these (social) media tools, we probably should start asking ourselves this initial question, without even venturing, just yet, to have an answer for it: Is today’s Social Web the one Ada would have wanted all along for our future generations?

Something tells me that’s not the case, so the follow-up question would be then, ‘what are we doing about it?’ How do we prevent and enable those human voices from becoming voiceless once again? Something tells me that empathy will play a key role, and since empathy is actually a choice, it may well be down to us all to start questioning what do we want to get out of all of these (social) media tools in the first place. If not just for us, for Ada herself. How can we treasure and celebrate her legacy? It’s the least we owe her, don’t you think? 

Happy Ada Lovelace Day!

Worth while sharing it along?
0 votes
Read More »