E L S U A ~ A KM Blog Thinking Outside The Inbox by Luis Suarez

Identity Management on Facebook by Josh Scribner

I guess it is inevitable, right? I suppose there is no way to stop it, either; perhaps it shouldn’t be after all. Who knows… We all probably realise though that the usage of Facebook as one of the most powerful social networking environments out there will continue to soar even more rapidly than right now, where it was just mentioned a couple of weeks back how it reached over 200 million users, as months go by and more and more people get exposed to social software in general. Yes, like I said, it is probably inevitable.

However, what most folks can do, but may not have realised about it just yet, is the fact you can establish, and control, how you would want to interact with it, specially if you are in the need of separating both your personal and your business interactions, because, as we all know, sometimes some things should remain just that: private.

So what can you do to tailor your own Facebook interactions to suit the various different groups you connect with in that social network, so that not only you can make sense out it, but also those personal and business connections you have in such powerful networking environment? I know that plenty of times folks have been talking about how you can protect your own privacy while using Facebook extensively. I could go ahead and share with you all some tips on how you can get things going, and start protecting some of those conversations, if you haven’t done so thus far.

Nonetheless, I am actually going to do something much better than that. If you need to take a closer look again in how you manage your identity in such social network so that you can split up interactions and define multiple levels of visibility, walk no further than a recent presentation that one of my team colleagues has put together and shared across in Slideshare.

Check out Identity Management for IBMers on Facebook by Josh Scribner. This is a slide deck that provides plenty of great tips on how you manage, and still make sense, of your identity in Facebook. It provides plenty of background on why we, end-users, need to watch out for what we share, how we share and with whom we share it. Because you never know how and where those interactions will turn up. Pretty much common sense, I can assure you all, but still plenty of sound advice on how you can improve your overall exposure to such social networking tool. Thus without much further ado, here you have got the embedded version, so you can take a look and judge whether it may be a good time now, or not, to re-evaluate how you are making good use of Facebook, both from a personal and business perspective. Worth while taking a look into Josh’s deck to get things going, for sure.

(A special thanks to Josh for sharing that lovely slide deck outside of the company’s firewall, so that other folks out there would be able to benefit as well from such nifty, and useful, presentation! Well done, Josh! And thanks for sharing!)

Tags: Enterprise 2.0, Social Software, Social Networking, Social Computing, Social Media, Collaboration, Communities, Learning, Knowledge Sharing, KM, Knowledge Management, Remote Collaboration, Innovation, IBM, Networking, Social Networks, Conversations, Communication, Connections, Relationships, Productivity, Facebook, Privacy, Identity, Identity 2.0, Identity Management, Business Relationships, Personal Relationships, Josh Scribner, Slideshare, Presentations, Stream, Life Stream, Declarative Living

Mac Tip #3: TextExpander – Mac Typing Shortcut Utility Saves You Time!

Continuing further with the blog post series of Mac Tips I have been putting together over here on the good number of (social software) tools I get to use on a regular basis to help me be more productive, I thought I would cover today what, to me, is perhaps the biggest productivity tool I have bumped into on the Mac for the nearly two years I have been using my MacBook Pro as my main work machine.

It’s one of those tools that I would not classify per se as a social software tool, yet, it surely is helping me engage further in the social networking space much easier, and faster (As well as healthier!) than whatever I could have imagined so far. Yes, indeed, I am talking about the superb TextExpander, your next best friend on the Mac!

TextExpander "saves you countless keystrokes with customized abbreviations for your frequently-used text strings and images" and although initially it may not say much more about it, once you start watching your behaviour of how you interact with your computer you immediately get hit by the numerous ways you could make use this application itself. And from there onwards, there is no way back! However, I thought I would expand further on the topic and perhaps share with you five different reasons as to why you would want to consider this tool to, at least, give it a try at some point. Thus here we go:

1. Saving keystrokes: If you are one of those people that gets to type quite a lot of text all over the place, and if that text string happens to be rather repetitive sometimes, why should you type it again, right? Well, with TextExpander, a couple of keystrokes and off you go, it will add that text for you automatically, whether just plain text or rich text! Even images!! Amazingly easy!
2. Spell check: With TextExpander you will no longer need to use a spell check; the application itself will become your default spell checker for everything! And all of that thanks to the AutoCorrect group of snippets. A huge database of strings that will correct on the fly almost every single spelling mistake you make. Try it! I know you will thank me later! Yes, it is *that* good!
3. Filling out forms: How many times have you had to fill in an Internet form or a specific document, presentation, spreadsheet, regular text file, whatever, with the same information details over and over again? Far too many, right? Well, with TextExpander, a couple of characters and voilá! Your forms instantly filled in and ready to go! Priceless!
4. Wealth of macros: One of favourite reasons. While you get to educate TextExpander to include the regular (rich) text strings you will want to avoid typing again, there is already a wealth of group snippets that you can import right away and start seeing the benefits of using this tool. Right from the Snippets user preference you can rather go ahead and create your own or import those already existing ones! That way you don’t have to start from scratch! Nice, don’t you think?
5. Watching over your health: Repetitive Strain Injury anyone? In the past I have talked about RSI a couple of times and have shared a number of tips on how to help prevent it. Well, perhaps one of the most compelling reasons I can mention for TextExpander is how it helps you save time by not having to constantly be typing away the same text strings, which means that with a couple of keystrokes you are off to insert the text you need without having to type it and therefore freeing up your hands from your keyboard. To that extent one of the nifty features is providing you some statistics on how many characters you have saved, but most importantly how many hours you have saved in the end as well!

   And I can only say that in my case it has been plenty of them, so you can imagine how grateful both of my wrists are about the extended breaks I am enjoying from that all of that typing away! W00t!

I am sure there would be plenty of other reasons why you would want to make extensive use of the fantastic TextExpander application, so I encourage you all to perhaps share through comments what your favourite ones are. Yes, I do realise that there is a price tag for this tool, and, to be honest, considering the amount of time I have been saving already; considering as well how much less I get to type on a daily basis, I can certainly state that $30 is not that expensive. Quite the contrary! I consider it quite an investment not only for my time saved, but, most importantly, for my own health! And that’s what really matters, don’t you think?

Oh, to wrap this Mac Tip #3 blog post, I thought I would give a special thanks as well to Euan Semple, who first introduced me to TextExpander through Twitter and encouraged me to give it a try and from there onwards I haven’t been back and more and more by the day it’s becoming that essential tool for my Mac I cannot longer live without! So, thanks much, Euan!

Tags: Mac, Apple, MacBook Pro, MBP, Tips, Hints, Productivity, Productivity-Tips, Tools, Images, Text, Rich Text, Text Strings, Twitter, TextExpander, Smile on My Mac, Spell Check, Macros, Forms, Repetitive Strain Injury, RSI, Euan Semple

Mac Tip #1: MacBreakZ – Healthy Computing Made Fun

If you have been reading this blog for a little while now, or if you have been following me online in multiple social networking sites like Twitter, you will know how for the last 18 months I have seen the light and have become the proud owner of a MacBook Pro as my main work machine. During that time I have tried several dozens of applications trying to help me increase my productivity into new levels and although with some of them such improvements haven’t been there, with some others the jump has been tremendous!

So I thought it may be a good time now to share with you folks a series of what I call Mac Tips, putting together short blog posts sharing some further insights on some of those incredibly helpful and resourceful tools I have been using at work all along, some of which have been incredibly instrumental in my successful quest of giving up e-mail at work.

Yes, that’s right! This is going to be the first of a series of blog posts where I will be sharing with you the productivity tools, as well as the social software tools, I am using to eventually move out of e-mail successfully, which I know is something that most of you would find interesting and perhaps somewhat intriguing.

Every now and then, what I will be doing is putting together a short blog post, shorter than this one, definitely! (This longer one is the kick-off one!), where I will share 5 different reasons as to why I really am enjoying using that tool and how it has improved my productivity at work. And all of that using my MacBook Pro.

Why using my Mac? Well, in most cases to prove the point that you, too, can be productive at work using something else than Windows. Plenty of times I get people looking at me with weird looks when I tell them I work for IBM and I use a Mac. This is just the perfect opportunity for me to share with everyone out there how it is possible to do that! So, let’s get the fun going, before this entry becomes longer than I expected!

Mac Tip #1: MacBreakZ – Healthy Computing Made Fun

In the past I have been touching base a couple of times on the important topic of working in a healthy environment, whether at the office, on the road or from home. Specially sitting in front of a computer for many hours a day, it is something that no-one should ignore. To me, on the Mac, that lovely tool that looks after my health is MacBreakZ. Preventing Repetitive Strain Injury (a.k.a. RSI) is probably one of the best things you can do to keep yourself healthy while sitting in front of a monitor for far too long. Thus here are 5 reasons why you would want to give it a try yourself:

1. Its incredible ease of use: That’s right, installing and setting it up to match your needs is very easy to do. I set up mine to kick in every 30 minutes with a 5 minute break in between and so far I am loving it!
2. It actually works: I have tried in the past a couple of other applications in this space of preventing RSI like Time Out, but somehow I noticed how they weren’t as effective and convincing as they could have been. MacBreakZ does the job beautifully, so much so my wrists are now very very grateful!
3. Its sounds: One of the issues I had with some of the tools I tried in the past was the fact their sounds were not as wonderfully annoying are those from MacBreakZ. I mean, if you exceed the time for a specific break, this application will keep nagging on you with a lovely sound till you eventually give up and move away from the keyboard. Love it!
4. Its price: Yes, I know, it is not freeware. It costs 24.95€, but if I look into the potential amount of money that it has helped me save keeping me in good shape with my wrists, elbows, etc. etc. and away from the Mac when I should, I think that amount of money is a very worth while one! Don’t you think?
5. Its tips: Finally, this is probably one of my favourite reasons to use MacBreakZ, and, in a way, it kind of reminds me of Workrave for Windows. Every time you take one of those breaks, MacBreakZ actually shows you a few tips with graphics showing you different types of very easy stretches you can do while at your desk; some of them which I am sure you are all familiar with (As you will find them in other programmes), but with plenty others I was not aware of and which after executing them on a regular basis not only is it good fun, but you get to feel the stretch and how it helps release the pressure of your muscles and tendons. Amazing!

   Never thought that so relatively easy stretches, yet so powerful, would have such effect and since I have set up the system to kick in every 30 minutes it helps me stay on top while I learn new ones! Ideal as well for when you are on the road and you have a spare minute in between to keep stretching! Just brilliant!

Oh, and one other really neat feature that I certainly like about MacBreakZ is the fact that if you try to type for an extended period of time, right after you have just finished with one of those breaks, it immediately tells you to slow down with a beep, beep, beep sound that reminds me I need to stop now!

Thus there you have it, my first Mac Tip on one of my favourite Mac programmes available out there looking after my health while I am typing away on those long days in front of the Mac: MacBreakZ.

Tags: Tips, Hints, Mac Tips, MacBook Pro, MBP, MacBook, Apple, Twitter, Productivity Tools, e-mail, email, Productivity, Re-purposing E-mail, No-Email, Challenge Your Inbox, Progress Reports, Thinking Outside the Inbox, IBM, Mac, MacBreakZ, Health, Fitness, Fit, Stretch, Stretching, Repetitive Strain Injury, RSI, Time Out, Workrave, Prevention, Work, Workplace